2018 Agendas and Minutes
Silverton and Overtoun Community Council
Silverton and Overtoun Community Council
Minutes of Meeting 11 January 2018, Adopted 15th February 2018
Chair: Linda Speir Vice-chair – vacant
Treasurer: Bill Barlow
Acting Secretary: Rose Harvie 82 Bonhill Road Dumbarton, G82 2DY,
Phone 01389762816
e-mail: rharvie17@gmail.com
Prior to business it was proposed that in the absence of the chair, and resignation of John Duffy, Vice-chair, Wilma Skinner would chair the meeting. Agreed. Noted that no meeting had taken place in December.
Sederunt
Wilma Skinner, Rose Harvie, Janet Muir, Dorothy Drummond, Rona Wilkinson, Andrew Muir, Bill Barlow, Councillor Brian Walker, Councillor Karen Conaghan, Constable Mathew Hooper - Police Scotland.
Apologies
Councillor David McBride, Councillor Ian McLaren, Linda Speir.
Constable Hooper gave a short crime report. Relatively little crime during the past 2 months. Question regarding a fire in Smollet Road, no further information available at present. Investigations continue.
Minutes of last meeting and Matters Arising
Held in November 2017. Accepted as correct, proposed by Janet and seconded by Bill.
There were no matters arising from the last meeting.
At this point a member of the public arrived and requested to make a presentation about an Access issue that he is having with West Dunbartonshire Council. He was asked to wait until item 8, AOCB.
Questions for WDC Councillors
Question regarding Lidl application for Dumbarton riverside site. Not yet passed, as discussions continue regarding site layout. Question regarding traffic calming measures in Castle Road. A new roundabout has been put in place which should help.
Correspondence
Acting Secretary informed councillors of consultation events about WDC forthcoming budget proposals, councillors were urged to attend. Acting Secretary informed councillors that the Townend Road vacant site has now been recommended as a potential new allotment site, if accepted in the Local Development Plan 2.
Treasurer’s Report
Treasurer stated bank balance of £2299.16. Again suggested CC should consider ideas for spending this. Acting Secretary was paid expenses for flowers.
Planning issues
There is no up-date about Young’s Farm, expected to go to either WDC Planning Committee or full WDC in February or March.
AOCB
Rona informed the CC of a forthcoming event in the Concorde, in the spring, organised by a community gardening group, Growing West Dunbartonshire.
Noted that Townend Bowling club had ceased activity. Unclear as to the future of the land.
Acting chair then invited the member of the public to make his presentation, pointing out the limited time available. The member of the public proceeded to start a slide presentation, regarding an access issue on his property at Glenpath. It became apparent that this would take a considerable amount of time. He was requested to proceed to the relevant points. A friend of the member of the public concerned in the access issue then became verbally aggressive to the Community Council and was requested to desist.
The Acting Secretary is a member of the Access Forum, and represents all WD CC’s on the Access Forum. As she had been present at the site visit to the area in question, she then gave a brief report on the site visit. She also quoted from a draft report made by the chair of the Access Forum and sent to all members of the Access Forum. The conclusion of this report was that there was a breach of access rights under the legislation of the Land Reform Act 2003.
The member of the public concerned requested the support of the Community Council in his dispute with WDC. It was agreed that no decision on this would be taken at this stage as the Access Officer is expected to attend the next CC meeting to outline WDC’s position.
A community councillor suggested that the CC would try to facilitate a meeting between the Access Officer and the member of the public concerned in the access issue, possibly at the next CC meeting. It was hoped that WDC Councillors could be present. This was agreed.
Date and time of next meeting
Thursday 15th February (change of date agreed).
Silverton and Overtoun Community Council
Minute of meeting Thursday 15th February 2018
Chair: Linda Speir
Vice-chair: vacant
Treasurer: Bill Barlow
Secretary: Rose Harvie, 82 Bonhill Road, Dumbarton, G82 2DY, phone/fax: 01389 762816 e-mail: rharvie17@gmail.com
Sederunt
Linda Speir, chair Rose Harvie, secretary Bill Barlow, treasurer Rona Wilkinson, Janet Muir, Dorothy Drummond, Wilma Skinner, Councillor Brian Walker, Councillor Ian McLaren, Ian Bain - WDC Greenspace, Donald Petrie - WDC Access officer.
Apologies
Councillor David McBride, Councillor Karen Conaghan, Andrew Muir.
Crime Report
There was no crime report, as officers not available.
WDC Access Officer
Donald Petrie, WDC Access Officer, gave a short talk on Access Legislation (Land Reform Act Scotland 2003). He described the essential elements of access legislation, namely responsible land usage and ownership, and the rights and responsibilities under the Act. This includes the appointment of an Access Officer and an Access Forum for each Scottish local authority. Copies of the legislation and the Scottish Access Code are available from the Council and in libraries. The Access Officer is available to answer
queries or complaints from members of the public about access issues.
Donald then briefly outlined a present access issue in Dumbarton, in which a landowner has erected a fence on his land boundary, preventing the public from access his land. A site visit by the Access Forum, and a report by the Chair of the Forum, had concluded that the landowner is in breech of Access Legislation, and it was likely that WDC Legal Department would become involved. The Community Council had become involved partly because the Secretary is a member of the Access Forum, representing West Dunbartonshire Community Councils, and partly because the CC had been asked to support the landowner’s case. Following Donald Petrie’s talk, it was decided that the matter would be discussed under AOCB.
WDC Greenspace
Ian Bain then answered questions about Greenspace. The potential removal of flower beds from Council properties was queried. Ian stated that the beds would be planted with either grass or shrubs, at a lesser maintenance cost to flower beds. The future of an open site which the CC considered suitable for allotments was raised. Ian stated that if the land could not be sold for housing, it would be considered for allotments. Wilma Skinner thanked Greenspace for removing tyres????
Minutes of last meeting and Matters Arising
Adopted as correct, proposed by Janet, seconded by Rona
There were no matters arising from previous minutes.
Questions for WDC Councillors
Lidl supermarket application. Councillors stated the application is not yet approved. Question about re-surfacing of A82 at Lomondgate roundabout. Cards have been issued by Transerve giving information to residents of potential traffic disruption, which is due to continue into March. Dorothy Drummond asked about a reduction in the Care of Gardens scheme. Due to proposed WDC budget cuts, (if approved), residents will have to be disabled, or on benefits, and with no able bodied relations in order to get free care of garden services. Otherwise the charge will be £70 per year.
Correspondence
There was no relevant correspondence.
Treasurer’s Report
No change to bank account since last report.
Planning Report
Secretary indicated that the Young’s Farm application may be heard in March, first by Planning Committee, and probably by full WDC Council.
AOCB
Andrew Muir had requested by e-mail to the Secretary that a personal matter of a dispute with a neighbour about a hedge should be brought to the attention of the CC. It was decided not to discuss this in his absence.
The access issue was discussed, and it was unanimously decided that the matter was beyond the remit of the Community Council, and as it was likely that WDC Legal Department would now be involved, no further CC involvement was considered necessary.
Silverton and Overtoun Community Council
Minute of Meeting Thursday 8th March 2018, Adopted 10th April
Chair: Linda Speir,
Vice-chair: Rona Wilkinson,
Treasurer: Bill Barlow,
Secretary: Rose Harvie, 82 Bonhill Road, Dumbarton, G82 2DY, phone/fax: 01389 762816, e-mail: rharvie17@gmail.com.
Sederunt
Linda Speir, Chair Bill Barlow, Treasurer Rose Harvie, Secretary Rona Wilkinson, Janet Muir, Dorothy Drummond, Wilma Skinner, Andrew Muir, Police Sergeant Campbell, Councillor Brian Walker, Councillor David McBride, Councillor Iain McLaren.
Apologies
Councillor Karen Conaghan, Bill Barlow
Minutes of last meeting and Matters Arising
Corrections – Rona Wilkinson was elected as Vice- chair at last meeting, apologies for omission. Item 6, Care of gardens scheme - Delete ‘with no able bodied relatives’. Minutes otherwise approved, proposed by Rona, seconded by Janet.
There were no matters arising from the previous minutes not covered by Agenda items.
Questions for WDC Councillors
Question about status of new Burgh Hall. Reported that opening is due in May, conditional on completion. Question about road works – Lomond gate roundabout work should be continuing, and Leven Bridge on A82 will be resurfaced.
Andrew Muir asked why he had not been allowed to ask a question at WDC meeting Open Forum. WDC Councillors suggested that it had been the WDC legal officers opinion that the content of the question had been inappropriate, and that Andrew had already been given a written answer.
Treasurer’s Report
Bank balance of £2,262.66. Secretary advised that WDC required relevant paperwork for statutory annual grant, if the CC wishes to get a grant this year. After discussion, agreed to apply, but to give consideration as to what the CC could/should spend money on. ?Joint project with Dumbarton East CC? Annual accounts for AGM. Wilma agreed to ask Christine McFarlane, who audited the account last year, if she would do so again this year.
E-mail from Andrew Muir
Regarding his Open Forum question and a dispute with a neighbour about his hedge. He was advised by WDC Councillors to apply to WDC mediation service. E-mail from Suzanne Greer, new CC liaison officer, requesting to visit the CC. Agreed to invite her to June meeting. E-mail from WDC regarding grant application.
Police Update
Constable Campbell, having been delayed in attending, gave a crime report. A small number of breach of the peace, assaults, misuse of drugs, and minor road traffic accidents.
Planning Report
Secretary stated that the application for re-location of Dumbarton Football Club to Young’s Farm, with associated housing development, would be heard by WDC Planning Committee on 21st March. It will then be automatically referred to full WDC, as it is a major development.
Lidl application – no progress, and not on Agenda for next WDC Planning Committee.
AOCB
Trees have now been planted along Dumbuck Road, as organised by John Duffy. John would be sent e-mail requesting status of Facebook page, return of camera purchased for Facebook, and thanking him for his time at the CC. Agreed to advertise AGM to try to attract more cc’s. Secretary informed councillors that the Community Council Forum had now been re-instated, and that meetings were being arranged. Secretary reported on attending a WDC meeting, at which the Council budget was discussed and passed. Two documents about WDC strategic plans, and affordable housing in particular, were passed round to councillors.
Date and time of next meeting
Thursday 12th April. Please submit apologies if unable to attend.
Silverton and Overtoun Community Council
Draft Minutes 12th April 2018. Approved 7th June 2018, proposed by Bill Barlow, seconded by Rona Wilkinson
Chair: Linda Speir
Vice-chair: Rona Wilkinson
Treasurer: Bill Barlow
Secretary: Rose Harvie, 82 Bonhill Road, Dumbarton, G82 2DY, phone/fax: 01389 762816, e-mail: rharvie17@gmail.com
Sederunt
Linda Speir, Chair Rona Wilkinson, vice-chair Rose Harvie, Secretary Dorothy Drummond, Andrew Muir, Councillor Iain McLaren, Constable Andrew Lammey, Constable Martin Cairns, Suzanne Greer - Community Council Liaison Officer.
Apologies
WDC Councillors Karen Conaghan, David McBride, Brian Walker
Crime Report
The police officers gave a short crime report, with a breakdown of incidents. Several incidents are still being investigated.
Community Council Liaison Officer Update
Susanne Greer addressed the community council, introducing herself and describing her role. Suzanne works in the WDC Communities Team, with particular responsibilities for Community Councils, and also for implementing the forthcoming Scottish Government legislation, the Community Empowerment and Renewal Act.
The question of promoting Community Councils was discussed. Suzanne reminded that CC that there is already a leaflet, and it was suggested that the CC should spend some of the recent grant in getting more leaflets printed, and distributing them in public areas, and directly to the public. The Secretary will arrange for this to be done in time for a forthcoming community gardening event at the end of April. It was also suggested that a joint Community Council information event could be held, perhaps in the new Burgh Hall, in the autumn when the refurbishment is completed. Another idea could be a survey of public opinions and attitudes about the local areas. Any other suggestions for promoting the CC, or using grant money, would be welcomed.
Minutes of last meeting
Correction – no mention had been made of asking Christine McFarlane to audit the accounts. (Apology for this error.) Minutes agreed as otherwise correct. Adoption proposed by Andrew, seconded by Rona.
Matters arising from previous minutes
John Duffy had handed the CC camera back to Linda.
Questions for WDC Councillors
Dorothy requested Councillor McLaren to try to get various potholes repaired. Queried responsibility for repairs. In general, all repairs to main roads, i.e. A82, are the responsibility of Amey; side or other roads are the responsibility of WDC.
Wilma queried the various reported cuts in funding in the recent WDC budget. Iain stated that although WDC officers suggest and make various recommendations, final decisions on Council spending are made by Councillors. Iain explained that due to increased funding from the Scottish Government, WDC cuts had been less than anticipated. The question of a reduction in maintenance for parks and gardens was raised. Iain repeated remarks by Ian Bain at the last CC meeting, that planting shrubs and perennial plants was not only less expensive, but gave more winter colour; sowing wildflowers and allowing the grass to grow in selected areas was more environmentally friendly, as it attracts bees and other insects. This decision was regretted verbally by several CC councillors.
Correspondence
Information by Secretary from WDC about a public consultation about the new Riverside Walkway, on Thursday 19th April, between 2 – 9 p.m. in Riverside Church Hall.
An invoice received from WDC for the annual grant.
Treasurer’s Report
In Bill’s absence the Secretary stated that we need two unqualified accountants to audit the annual accounts. Secretary
will liaise with Bill. There was some further discussion at this point as to possible ways to use CC funds, but no decisions were made.
Secretary reported that a request agreed by the CC to WDC to use approximately £150 of CC funds to reprint the Scoping Report for Dumbarton Stations Improvement Trust, as part of the programme of recruiting a Conservation Management Architect, had been refused by WDC. Secretary explained to the CC the background to this request, as previously minuted in the past.
Planning Report
Secretary reported that the application to re-locate Dumbarton Football Club, and the construction of 200 private houses, on Young’s Farm, had been refused by 6 votes to 3 at WDC Planning Committee, followed by refusal by 10 votes to 9 at the subsequent full WDC meeting. This was welcomed by the CC, but a reminder was given by the Secretary that the applicant has the right to appeal to the Scottish Government against this refusal.
The Secretary had been contacted by a resident of Colquhoun Street, Dumbarton, adjacent to the former Willox Park Care Home, which is now being advertised for sale. Concerns have been expressed by residents. Both the Secretary and a WDC have investigated this, and it is considered that a preferred option for WDC would be some form of continuing care in the existing building. However, it is noted that no decision has been taken regarding the sale, and the CC will be kept informed.
A.O.C.B
Secretary asked if anyone would be interested in becoming a member of the Local Fair Trade Committee, and gave details of a forthcoming meeting.
Arrangements for Annual General Meeting. Thursday 10th May, 7 p.m. Agreed to invite Susanne Greer, who had been obliged to leave the meeting at this point.
The question of the West Dunbartonshire Community Councils Forum was raised. The Secretary and Suzanne Greer are being kept informed about this.
A member of the public asked for clarification regarding remarks made at the February meeting by the Secretary, with reference to the access issue previously raised at the January meeting. He was reminded that the February minutes have, as routine, been posted on-line on the Community Council page of WDC website.
These were available to all members of the public once they have been adopted and posted.
It was re-iterated by several cc councillors that it had been decided at the February meeting that the access issue was beyond the remit of the Community Council, and that it was likely that the WDC legal department would now be involved. No further involvement of the Community Council was therefore considered necessary. The member of the public who had raised the issue again, was unwilling to agree with this view. A decision was therefore taken by the chair to adjourn the meeting at this point.
Date and time of next ordinary meeting
Thursday 14th June, 7pm. Please submit apologies if unable to attend.
SILVERTON AND OVERTOUN COMMUNITY COUNCIL
Chair: Linda Speir Vice-chair: Rona Wilkinson Treasurer: Bill Barlow Secretary:Rose Harvie 82 Bonhill Road, Dumbarton, G82 2DY phone/fax: 01389 762816 e-mail: rharvie17@gmail.com
ANNUAL AGENERAL MEETING THURSDAY 10TH MAY 2018 7 P.M.
AGENDA
- Sederunt and Apologies
- Minutes of last annual general meeting, 18th may 2017, for approval and adoption
- Matters arising from minutes of last AGM
- Chairperson’s report (and questions from the floor relating to chair’s report)
- Secretary’s report (and questions from the floor relating to the secretary’s report.)
- Treasurer’s report and presentation and adoption of annual accounts
- Standing down of current office bearers/election or re-election of officer bearers.
- Date of next annual general meeting
Silverton and Overtoun Community Council
Thursday 10th May 2018
Chair: Linda Speir
Vice-chair: Rona Wilkinson
Treasurer: Bill Barlow
Secretary: Rose Harvie, 82 Bonhill Road, Dumbarton, G82 2DY, phone/fax: 01389 762816, e-mail: rharvie17@gmail.com.
Following the Annual General Meeting on this date, there will be an opportunity for an Ordinary Meeting of the Community Council to begin at the close of the AGM, to enable any outstanding reporting on business matters to be heard; and for Community Council members and members of the public to have an opportunity to bring matters to the attention of the Community council; possible for inclusion on a future Agenda.
This is consistent with the Scheme for the Establishment of Community Councils 2016, Standing Orders, Conduct of Annual General Meeting.
Silverton and Overtoun Community Council
Draft Minute of Annual General Meeting, Thursday 10th May 2018. Approved and adopted 9th June 2019
Chair: Linda Speir
Vice-chair: Rona Wilkinson
Treasurer: Bill Barlow
Secretary: Rose Harvie, 82 Bonhill Road, Dumbarton, G82 2DY, phone/fax: 01389 762816, e-mail: rharvie17@gmail.com
Sederunt
Linda Speir, Bill Barlow, Rose Harvie, Wilma Skinner, Dorothy Drummon, Andrew Muir, Suzanne Greer - West Dunbartonshire Council Communities officer, Councillor David McBride, Councillor Brian Walker, Councillor Iain McLaren.
Apologies
Janet Muir, Rona Wilkinson, Councillor Karen Conaghan.
Minutes of last Annual General Meeting and matters arising
Agreed as correct. Adoption proposed by Wilma Skinner, seconded by Dorothy Drummon.
There were no matters arising from the previous minutes.
Chairperson’s Report
Linda Speir gave a comprehensive report on the year’s activities, including visits from various speakers, attendance at the Licensing Forum, and the Access Forum by delegates from the CC. Two training events were also attended by councillors. The Community Council lost two councillors, one for health reasons, the other because of increased work commitments.
Linda highlighted and welcome various economic developments in Dumbarton, including the refurbishment of the Old Academy Building for new WDC offices, and the Municipal Buildings. Linda thanked fellow councillors for their support during the year, and WDC Councillors and officers, and the police, for their attendance and support. A full copy of this report is available from the CC Secretary.
Secretary’s Report
Rose Harvie gave a month- by- month report on her work as Secretary and planning officer: she repeated much of the Chair’s report regarding visits from speakers, support from the police, WDC Councillors and officers. Of particular interest was a visit by the WDC Forward Planning Officer, Antony McGuiness, to talk about the progress and timetable of the proposed Local Development Plan 2. Comments on the Main Issues Report had previously been submitted, and several CC suggestions were eventually noted by WDC.
The main planning issue had been an application to re-locate Dumbarton Football Club on greenbelt land, Young’s Farm. An objection was submitted, and the application was finally refused by WDC in April. A member of the public attended the January meeting to inform the CC of an ongoing access issue, and to seek support.
The Access Officer, Donald Petrie, attended the February meeting, and clarified the situation, which remained unresolved. The new WDC Communities Officer, Suzanne Greer, attended, and gave an outline of her remit and role. She introduced a new CC leaflet, which the CC had printed for distribution to the public.
The Secretary outline various other planning matters ongoing in Dumbarton, in particular a proposed (granted) riverside walkway, and a new supermarket. The Secretary thanked fellow councillors, WDC officers and Councillors, and the police, for their support during the year. A full copy of this report is available from the Secretary.
Treasurer’s Report
As the Annual Accounts had not yet been prepared, it was agreed that the Treasurer’s Report would be presented at the next (June) meeting.
Election/Re-election of office bearers
The chair was taken by Councillor David McBride. All officer bearers were agreeable to re-election.
Chair: Linda Speir: proposed by Rose Harvie, seconded by Wilma Skinner
Vice-chair: Rona Wilkinson: proposed by Rose Harvie, seconded by Linda Speir
Treasurer: Bill Barlow: proposed by Wilma Skinner, seconded by Dorothy Drummond
Secretary: Rose Harvie: proposed by Wilma Skinner, seconded by Dorothy Drummond
Date of next AGM
9th June 2019
Silverton and Overtoun Community Council
Draft Minute of Annual General Meeting, Thursday 18th May 2017. Approved and adopted May 10th 2018.
Chair: Linda Speir,
Vice-chair: John Duffy,
Treasurer: Bill Barlow,
Acting Secretary/Planning Officer: Rose Harvie, 82 Bonhill Road, Dumbarton, G82 2DY, phone/fax: 01389 762816, e-mail: rose@kosmoid.fsnet.co.uk.
Sederunt
Wilma Skinner, Rose Harvie, Bill Barlow, Danielle Casey, Linda Speir, Dorothy Drummond, Janet Muir, Andrew Muir, John Duffy, Councillor David McBride.
Apologies
Rona Wilkinson
Minutes of 2016 AGM and Matters Arising
Accepted as correct, adoption proposed by John Duffy, seconded by Linda Speir.
There were no matters arising from previous AGM minutes.
Chair person's Report
The chair reported on a varied year; visits were made by representatives of Lidl supermarket, WDC planning department, Dumbarton Football Club, WDC Trading Standards Dept, and Martin Doherty-Hughes, MP.
Occasional visits by the police. CC councillors attended various other meetings and forums: Licensing, Planning events, CC information days, and several Pre- application Notice exhibitions.
Members of the public visited the CC to raise several matters of concern, in particular traffic problems at the new Care Home construction site, and a request to investigate the possibility of a community garden in the area.
One new member was co-opted onto the CC, Danielle Casey.
Suggestion made to set up a Facebook page.
Wilma indicated her wish to retire as chair.
Further information on the year included in the Secretary's Report.
Secretary's Report
Secretary reported on the following matters; (copy of full report available on request.)
- Continuing traffic problems at the Crosslet Care Home site.
- Possible unauthorised use of former Baptist Church manse.
- Vandalism and mis-use of East End football pitch.
- Consultation into, and public demonstration against, reduction of hospital services at VOL. First consultation stage for new Local Development Plan.
- New crime reduction and No Cold Calling scheme.
- Request to investigate possibility of community garden.
- Poor street lighting.
- New WDC Housing strategy.
As Planning Officer for the CC, Secretary reported on a busy year for planning matters.
- First stage of consultation for new Local Development Plan. Comments agreed and submitted.
- Pre-application exhibitions for Dumbarton Riverside developments: new walkway, affordable housing, and supermarket; Chivas bottling plant; football club re-siting on Young's Farm; former Esson/Exon site at Bowling.
- Welcome decision on refusal of appeal against reducing height of Dumbuck Quarry.
- Attendance at Planning Aid seminar in Glasgow
- Attendance at WDC planning training day by 2 CC councillors.
- Attendance at training needs assessment day.
- Subsequent approval for Riverside developments (except Lidl supermarket, decision deferred.)
As reported in Chair's report, visits to the CC meetings were made by WDC Trading Standards, Planning Department, representatives of planning applications, and Martin Doherty-Hughes, MP. Secretary indicated her wish to retire as Secretary.
Treasurer's Report and annual accounts
Treasurer reported a bank balance of £2242.32. Annual accounts presented, adoption of account proposed by John Duffy, seconded by Wilma Skinner. Agreed that token of thanks to co-auditors would be made. Consideration should be given to how to use some of the funding.
Appointment of auditor
Agreed that the same arrangement would be sought next year.
Election of community councillors and officer bearers
All existing community councillors indicated their willingness to remain.
Chair: Linda Speir - proposed by Rose, seconded by Wilma Vice-chair: John Duffy, proposed by Wilma, seconded by Janet
Secretary: agreed that Secretary's post should be shared for the present.
Minute Secretary: Danielle Casey, proposed by Dorothy, seconded by Janet.
Planning Officer: Rose Harvie, proposed by Wilma, seconded by John.
Rose agreed to act as Secretary until further arrangements can be made.
Treasurer: Bill Barlow was willing to remain as treasurer.
A.O.C.B
Secretary informed councillors of planning application by Renfrewshire Council for an new opening bridge across the River Clyde. John Duffy suggested that retailers in Clydebank were concerned that people might go across the new bridge as a short cut to Braehead shopping centre.
Suggestion made by Danielle that her proposed Place Standards project could be used as an example of possible public feeling in a controversial planning issue - possible re-location of football club to Young's Farm. This will be considered at the June and September meetings.
Janet asked Councillor McBride about sheltered housing availability, and if there were a requirement for more. Councillor McBride said there was sufficient at present.
Dorothy reported cars frequently parked on pavements.
Secretary reported that Dumbarton Station Development Trust had organised the purchase of three half barrel planters for Dumbarton Central Station, which would be filled with bedding plants this summer, and later, bulbs in the autumn.
Chair and Secretary thanked fellow community councillors and WDC Councillors for their support during the year.
Silverton and Overtoun Community Council
Minutes of Meeting, Thursday 10th June 2018. Draft – approved 13 September
Chair: Linda Speir
Vice-chair: Rona Wilkinson
Treasurer: Bill Barlow
Secretary: Rose Harvie, 82 Bonhill Road, Dumbarton, G82 2DY, phone/fax: 01389 762816, e-mail: rharvie17@gmail.com
Sederunt
Linda Speir - Chair, Rona Wilkinson - Vice-chair, Bill Barlow - Treasurer, Rose Harvie - Secretary, Janet Muir, Wilma Skinner, Andrew Muir, Dorothy Drummond, Councillor Ian McLaren, Councillor Brian Walker.
Apologies
Councillor David McBride, Councillor Karen Conaghan.
Crime Report
There was no crime report.
Minutes of last (ordinary) meeting – April
Correction: Janet had submitted apologies for non-attendance. Otherwise accepted as correct: proposed by Bill, seconded by Rona.
Matters arising from previous minutes
New CC leaflet: Secretary to ask councillors for comments regarding SOCC information, When agreed, this would be included on the last page, and funds used to print copies. Councillor McLaren would investigate the possible digitisation of a boundary map for inclusion, rather than details of roads etc. Willox Park Care Home – no further information regarding a possible sale, or future use.
Questions for WDC Councillors
Various potholes have been attended to.
CC informed that the planning application for a Lidl supermarket had been approved, with conditions regarding design and layout.
Grass cutting in public areas: as a result of numerous complaints, WDC had decided to partially reverse the policy of leaving large areas uncut. This had been the result of extra funding from the Scottish Government. Residential areas would get priority for cutting.
Travellers: following several incidents of travellers camping on public and private land in the area, there had been numerous complaints about litter and fly-tipping. It would appear that, although the travellers have a right, under Access Legislation, to camp responsibly on open ground, a legal process of timed eviction must be followed. Incidents of anti- social behaviour such as fly-tipping, gate removal, etc. must be proved. All agreed that this is an annual problem, and permanent solutions are being sought by WDC. A question was asked about the possibility of travellers camping on the land at the former WDC offices at Garshake, and it was suggested that CCTV might help provide a deterrent.
General approval was offered by the CC to WDC Councillors and officers for the renovation of the Old Academy Building in Church Street, for the new WDC offices.
Correspondence
A request from Antony McGuiness, WDC Forward Planning Officer, for comments on the Main Issues Report for the proposed Local Development Plan 2. The Secretary had replied to Antony that everyone had been very impressed with the clarity, reasoned arguments for recommendations, and especially the maps and diagrams, of the Report.
Treasurer’s Report
Bill presented the audited accounts, with a remaining balance of £3709.93. It was agreed that consideration must be given urgently to spending some of this funding for community benefit, and councillors were urged to give this some thought over the summer. It was agreed to remunerate the auditors with a cheque of £25 each. The accounts were duly adopted: proposed by Dorothy, seconded by Linda.
Planning Report
Secretary/Planning Officer reported that there was no news of an Appeal against the refusal of the Young’s Farm application.
AOCB
Secretary informed councillors of a forthcoming West Dunbartonshire Community Council Forum meeting, which Linda would attend.
A member of the public, Scott Lafferty, attended, wishing to be considered for co-option onto the CC. Scott introduced himself, and expressed an interest in becoming involved in community affairs. Following due procedure, he was proposed for adoption by Linda, and seconded by Dorothy. Scott will be provided with a CC contact list, and a copy of the Scheme for the Establishment of Community Councils.
Dorothy raised a question regarding difficulties encountered with renewal of blue badges. Councillor Dickson would be asked to investigate. Action: Councillor McLaren.
A question arose regarding CC responsibilities regarding General Data Protection Legislation. The CC must investigate this, and a further discussion will take place at the next meeting. Secretary will check with Suzanne Greer.
Date and time of next meeting
Thursday 13 September, 7pm. Please submit apologies if unable to attend.
Silverton and Overtoun Community Council
Minute of Meeting, 13th September 2018
Chair: Linda Speir
Vice-chair: Rona Wilkinson
Treasurer: Bill Barlow
Secretary: Rose Harvie, 82 Bonhill Road, Dumbarton, G82 2DY, phone/fax: 01389 762816, e-mail: rharvie17@gmail.com.
Sederunt
Linda Speir - Chair, Rona Wilkinson - Vice-chair, Rose Harvie - Secretary/planning officer, Janet Muir, Andrew Muir, Dorothy Drummond, Wilma skinner, Jos Weale - Dumbarton Reporter, Councillor David McBride, Councillor Brian Walker, Councillor Ian McLaren, Police Sergeant - Calum Fulton.
Apologies
Bill Barlow, Scott Lafferty, Councillor Karen Conaghan.
Crime Report
Sergeant Fulton gave a brief report. Relatively little crime to report, mainly shop lifting and minor anti-social incidents. There was a discussion about the continuing problem of illegal parking in Dumbarton High Street. Although fixed penalty notices have been, and continue to be, issued, the problem is ongoing.
Minute of last meeting, June 10th
Accepted as correct, adoption proposed by Wilma, seconded by Janet.
Matter arising from previous minutes
Difficulties with ‘blue badges’ for disabled driver. No further information, Brian Walker will investigate.
Dorothy reported that the auditors of the CC annual accounts had refused any remuneration. General Data Protection Regulations: Secretary to check with Suzanne Greer what the CC’s legal obligations are.
Questions for WDC Councillors
Future of Garshake, former WDC offices: no decision at present, but likely to be sold for private housing.
Future of Willox Park former care home: no further information, but preferred future is for some form of private care home.
Question regarding empty properties. WDC Councillors confirmed that owners must pay double council tax.
Linda asked whether WDC Councillors were aware of private caravans sited on a field at the top of Garshake Road – is planning permission required? Councillor Walker to investigate.
Correspondence
E-mail from WDC community officer regarding possible placing of a defibrillator in a suggested public place. After discussion, agreed that the Crosslet Centre was probably not appropriate, due to short opening hours. Secretary to suggest Silverton Post office.
Treasuer's Report
There was no Treasurer’s report in Bill’s absence. Dorothy Drummond was requested to inform Wendy Hutchison of the reason for delay in paying rent for the Crosslet Centre, as cheque book unavailable.
Planning Report
Public consultation on affordable housing development in Bellsmyre on Tuesday 18th September, from 3 p.m. – 7 p.m. in the Cutty Sark community hall.
Planning Application for Flamingo Land development in Balloch. Secretary distributed leaflets produced by a campaign group recently formed to object to this application, which includes extensive leisure facilities, hotel, restaurants, swimming pool, tree top ride, holiday residential units in woodland, monorail, etc. etc. etc. Councillors advised to submit individual objections if they wish, and a decision will be taken at next CC meeting whether to submit a CC objection.
AOCB/Discussions on other matters
Proposed new CC leaflet: After discussion, it was agreed that the Secretary would discuss with Robertsons Printers the use of the design by WDC, but to include information relating to SOCC, i.e. date, time, venue and Secretary’s e-mail address. It was further agreed that Secretary would contact the Community Advertiser to see if delivery in the CC ward could be arranged.
West Dunbartonshire Parks Management Plan (Draft) Secretary had e-mail this to all CC councillors for comments. Various points of particular interest were raised: agreed that commercial dog walkers should require licence/registration; suggested that there should be a time limit on commemorative floral arrangements. Secretary requested that councillors who wished to make comments should e-mail them to WDC as soon as possible.
Planning Democracy A local governance review by the Scottish Government, with an extensive questionnaire about community involvement. Secretary requested that all CC councillors access the document on-line at www.gov.scot/democracymatters, and respond as individuals.
There was a discussion on the suggestion by Rona and Linda, on the possibility of an event to raise awareness of Community Councils. It was agreed that this would be a good idea in principle, but that a lot of work would be required. To be further discussed at next meeting.
Date and time of next meeting
Thursday 11 October, 7pm. Please submit apologies if unable to attend.
Silverton and Overtoun Community Council
Minutes of Meeting 11th October 2018 (Draft) - Approved 8th November
Chair: Linda Speir
Vice-chair: Rona Wilkinson
Treasurer: Bill Barlow
Secretary: Rose Harvie, 82 Bonhill Road, Dumbarton, G82 2DY, phone/fax: 01389 762816, e-mail: rharvie17@gmail.com.
Sederunt
Linda Speir - Chair, Rona Wilkinson - Vice-Chair, Rose Harvie - Secretary, Scott Lafferty, Dorothy Drummond, Wilma Skinner, WDC Councillor Brian Walker, WDC Councillor Karen Conaghan, WDC Councillor David McBride, Constable Cunningham - Strathclyde Police.
Apologies
Bill Barlow - Treasurer, Andrew Muir, Janet Muir.
Crime Report
Constable Cunningham gave a brief crime report. Notable was a decrease in shop-lifting in Dumbarton High Street; but vehicles parked on pavements and double yellow lines, situation is being monitored and fines issued.
Minutes of last meeting, September
Correction: Blue badge issue – should read Wilma Skinner. Adoption proposed by Rona, seconded by Dorothy.
Matters arising from previous minutes
General Data Protection Regulation. Secretary to ask Suzanne Greer for further information.
Flowers on park benches – should be removed no later than 6 months after placing them.
Dog walking in public parks consultation – agreed unanimously with with WDC recommendation that commercial dog walkers should have a licence, although there is no relevant legislation.
Garshake site – no further information as yet, but WDC Councillors suggest that there has been a fair amount of interest from developers.
Willox Park former care home. Information from WDC that the site is likely to be offered to a developer for a new-build care home.
Caravan, cars, and boats parked at the top of Garshake Road – Secretary to ask WDC Planning department if permission is required.
Questions for WDC Councillors
Linda asked about small trees growing on the Dumbarton library roof, Councillor McBride to investigate.
Linda had spoken to a member of staff from Crosslet Care Home, who expressed concerns from staff and visitors who access the site via Sutherland Drive and the pathway to the home. There is little or no street lighting and the pathway is bordered by high, overgrown bushes on either side, which makes the walk to and from the Care Home a safety risk. Councillor McBride to investigate.
Scott asked for information about lack of youth services in Dumbarton, and incidences of anti-social behaviour with young people ‘hanging about.’
Information offered about Ben View Resource Centre in Bonhill Road, and the Cutty Sark community hub in Bellsmyre.
Correspondence
- Information from Network Rail regarding replacement of rail bridge in Bonhill Road
- Information from Royal Mail about scam
- E-mail from Antony McGuiness, WDC forward planning, about publication of Proposed Local Development Plan 2, which will be available shortly for Community Councils. Also information about public consultation sessions. (All CC councillors urged to attend).
- E-mail from Councillor David McBride about dogs in public parks (see previous item.)
- Invitation for representative to attend formal opening of new WDC offices in Church Street. Proposed that Linda or Rose should attend.
- Notice of Planning Training Day – jointly organised by Planning Aid Scotland and WDC on Saturday 27th October in Clydebank Town Hall. Open to all CC councillors.
Treasurer’s Report
In Bill’s absence, cheque for rent signed and given to Dorothy Drummond for payment to Crosslet Centre. After a brief discussion it was agreed that no application for a grant would be made this year, as the CC has adequate funds at present.
Planning Report
Flamingo Land application Agreed that the CC would not make a CC objection. CC councillors given information regarding the details of the application, and requested to submit their own objections if they wish.
AOCB
Secretary informed the CC of the forthcoming CC Forum meeting on 18th October.
Secretary reported on proposed new CC leaflet. Designed by WDC, but secretary had arranged with local printer to include small map and text information about SOCC boundary. Agreed to proceed with order for 1000 leaflets at cost of approximately £180.
Secretary informed the CC that WDC had agreed on a new Conservation Area to be included in the Proposed LDP 2, the area would include part of SOCC ward.
Secretary, who is co-convenor of Dumbarton Stations Improvement Trust, updated the CC on the commissioning of a Conservation Management Plan, funded by WDC, following the initial funding of a Scoping Report. Long term plans might include refurbishment of station building, possible community use of empty rooms, and upgrading of underpasses. The CMP is likely to be finished by March/April next year.
Scott Lafferty offered to facilitate the Place Standards tool.
Secretary reminded CC councillors that a public consultation event for the Proposed Local Development Plan would take place on Thursday 1st November between 5 p.m. and 8 p.m. in the Church Street offices.
Date and time of next meeting
Thursday 8th November. Please submit apologies if unable to attend.
Silverton and Overtoun Community Council
Minutes of monthly meeting, 8th November 2018, Approved 13th December
Chair: Linda Speir
Vice-chair: Rona Wilkinson
Treasurer: Bill Barlow
Secretary: Rose Harvie, 82 Bonhill Road, Dumbarton, G82 2DY, phone/fax: 01389 762816, e-mail: rharvie17@gmail.com
Sederunt
Linda Speirch - Chair, Rona Wilkinson - Vice-Chair, Rose Harvie - Secretary, Wilma Skinner, Scott Lafferty, Dorothy Drummond, Councillor Iain McLaren, Antony McGuiness - Forward Planning Officer, WDC Constable Lucy McNulty, Constable Craig Phillips - Strathclyde Police.
Apologies
Bill Barlow, Janet Muir, Andrew Muir, Councillors David McBride, Karen Conaghan, Brian Walker.
Crime Report
Police officers gave a brief crime report. Relatively little crime during the past month. Parking in Dumbarton High Street remains a problem; parking on double yellow lines, and parking on pavement. Without constant police presence, this remains a difficult problem.
Forward Planning Presentation
Antony McGuiness updated the Community Council on the Proposed Local Development Plan 2. He outlined the reasoning for, and the timescale of, the PLDP2, and answered various questions. Linda raised the question of Glencairn House being mentioned specifically in the Plan as a possible town museum.
Antony mentioned the proposed Neighbourhood Plans, and stated that the first stage for these would be for communities to complete the Place Standard exercise, a tool to evaluate the quality of a specific area or place.
WDC will organise training if necessary, and Scott Lafferty has volunteered to organise a Place Standard workshop for SOCC area in the New Year. (Antony also mentioned that the site of the Police HQ is also ear- marked for housing at some time in the future.) Antony was thanked for his presentation.
Minutes of last meeting
Accepted as correct, adoption proposed by Scott, seconded by Wilma.
Matters arising from the previous minutes
General Data Protection Regulations: Suzanne Greer has advised that no specific action is required, apart from discretion with contacts; suggested that e-mails should be blind copied between CC councillors.
Confirmed that Willox Park former main Care Home is likely to be offered to a private care provider; on WDC Agenda for November.
Noted that part of Crosslet Estate is suggested in the PLDP2 for 6 private houses in front of new Care Home.
New CC leaflet, 1000 leaflets printed by JRR Robertsons. It was suggested that it would be a better idea to distribute the leaflets to the whole of the SOCC area and hold off delivery until the New Year.
New WDC offices opened in Church Street, Linda and Rose attended.
Caravans at top of Garshake Road: Secretary reported that planning permission for change of use would be required, decision would be delegated to WDC planning officer unless CC objects.
Proposal for development at Garshake. Residents have been formally notified that WDC has published a Proposed Local Development Plan 2, which includes a proposal for 100 houses on the site.
Questions for WDC Councillors
Linda asked if the ‘footfall’ had increased in Dumbarton High Street since the opening of the new WDC offices and if so, what indicators are available to show this. WDC Councillors stated that in their opinion footfall had increased, especially at lunchtime.
Correspondence
- Information and request concerning installation of a defibrillator in a public place. Decided that the Crosslet Centre would not be a suitable place, due to not being open sufficiently.
- Information about Community Budgeting, WDC funding opportunities for communities. Agreed no action, as CC is at present well-funded.
- Letter from Planning Democracy about forthcoming Scottish Government new Planning Bill. Amendment to support a modified Equal Right of Appeal against approval of planning decisions by local authorities had been defeated. Agreed that this was regrettable.
Planning Report
Reported that application for small hydro energy scheme had been submitted, for Loch Humphrey. Agreed not to object. Pre-application consultation announced for Sandpoint Marina for private housing. 6th December, Riverside church hall. 2 p.m. – 7 p.m.
A.O.C.B
Scott will go through the Place Standards tool with CC councillors at the next meeting of the CC in December, prior to opening it up to the wider community sometime next year. This will also encompass the Community Empowerment Act. In the New Year it is intended to actively engage with the local community, especially young people, in order to ascertain their opinions and wishes for their community.
Date and time of next meeting
Thursday 13th December, 7 p.m. Christmas refreshments will be served at the close of the meeting. Please submit apologies if unable to attend.
Silverton and Overtoun Community Council
Minutes of Meeting, Thursday December 13th 2018 (Adopted 10th January 2019 proposed by Janet Muir, seconded by Wilma Skinner )
Chair: Linda Speir
Vice-chair: Rona Wilkinson
Treasurer: Bill Barlow
Secretary: Rose Harvie, 82 Bonhill Road, Dumbarton, G82 2DY, phone/fax: 01389 762816, e-mail: rharvie17@gmail.com.
Sederunt
Linda Spier - Chair, Rona Wilkinson - Vice-Chair, Rose Harvie - Secretary, Bill Barlow - Treasurer, Janet Muir, Wilma Skinner, Dorothy Drummond, Scott Lafferty, Police Constable Sarah Cunningham.
Apologies
Andrew Muir, WDC Councillors David McBride, Karen Conaghan, Brian Walker and Iain Mclaren.
Crime Report
Constable Sarah Cunningham gave a detailed Crime Report. Notable were incidents of shop-lifting in Dumbarton High Street, and low- level anti-social behaviour.
Minutes of November meeting
Accepted as correct, adoption proposed by Wilma, seconded by Scott.
Matters arising from previous minutes
Agreed not to ‘blind copy’ e-mails. General Date Protection Regulations: Secretary offered proposed version, agreed to complicated, Secretary to draft reduced version for approval and adoption.
Willox Park former care home: Secretary reported that WDC had approved in principal the sale to a private care provider, who proposed demolishing the care home and building a two storey care home for ‘vulnerable adults’. No planning application submitted yet.
Place Standards Tool
Scott explained this as a means of assessing community needs and wishes within a designated local area. He distributed copies of the tool, and explained that various aspects of these needs and wishes, such as public transport, levels of safety and crime, local facilities etc. etc. could be graded on the diagram provided, according to people’s views and assessments. The Community Council carried out the assessment for the local CC area under Scott’s guidance.
Scott has proposed that a further, similar, exercise could be carried out at an organised public event in the CC area in the New Year. Scott would organise this with the help of other councillors. This was agreed.
Correspondence
George Murphy from WDC Health and Social Partnership requested to attend a CC meeting to consult on the WDHSCP Strategic Plan in the New Year. Agreed to invite him to the February meeting. Secretary to write.
Information from WDC about Council budget consultation 2019/2020. A series of public consultation exercises will be held in January, places need to be booked.
Letter from Sheildhall and California CC in Falkirk, one of the area that may possibly be affected by fracking, if permitted, asking for support for a Petition to the Scottish Government supporting a legal ban (as opposed to the present moratorium) on fracking in Scotland. Agreed, as requested, to become a signatory to this Petition. Secretary to write to SCCC.
Treasurer’s Report
Recent statements handed to Treasurer, reflecting payment for 2000 Community Council leaflets. Bank balance £3107.
Planning Report
Secretary reminded councillors about a Pre-application Consultation for Sandpoint – new mooring berths, probably pending formal application for housing later.
Secretary reported attending a meeting of Dumbarton Town Centre Forum. It had been announced that Keppie, the architects for the new WDC offices in Church Street, had agreed to investigating erecting a plaque in recognition of the link between Dumbarton, Keppie, and Charles Rennie Mackintosh, who had been married in St. Augustine’s Church, and had started his career with Keppie.
Secretary updated the CC on the plans for a Conservation Management Plan for Dumbarton Central Station and surroundings, funded by WDC Town Centre Common Good Fund. There will be a public exhibition and consultation in Dumbarton library in January.
Date and time of next meeting
Thursday 10th January.