2018 Agendas and Minutes

Old Kilpatrick Community Council
Napier Hall
Agenda
8th January 2018 

1. Apologies
2. Actions from last Meeting- no actions out of last meeting 
3. Treasurer’s Report
4. Secretary Report –to be tabled
5. Police Report – follow up burger van
Time allocation for items 1-5 20 minutes
6. Chair’s Report-Plan of 2019/Open Discussion
a. Ongoing consultation with community
b. Increase community participation
c. Develop a brand-website, advertising, profile
d. Due Diligence-homework for proposals eg Planning walk, Glen Lusset,
Napier Hall, boundary changes 
e. Increase cultural activities
Time allocation for items 6-60 minutes 
7. Councillor’s Report
8. AOCB
Meeting Protocol 
Any additional items for agenda to be submitted by Friday –with a short
background/explanation 
Matters arising will focus on actions required rather than a review of the last
meeting 
Agenda will carry indicative timings following finalisation of items-if more
time is required that will be done with consensus of the meeting and Chair’s
discretion 
AOCB reserved for passing on information, matters for noting or urgent
matters–anything substantial to be on the agenda

OLD KILPATRICK COMMUNITY COUNCIL
MINUTES OF MEETING 9TH JANUARY 2018

PRESENT : Mrs M MacAulay, J Moracova, Mrs I Plunkett, Mrs Liz Stormonth, Mr G King, Mrs D
Robertson, Mrs E McNally ,  Mrs A Hamilton, Cllr Casey, Hendrie, Lennie, & MacNair,  Colin
Smith , Police rep.
APOLOGIES:  Mrs R Young, Miss D MacKay, D Keenan

Welcome to the start of 2018 and wishing everyone Happy New Year.
Minutes of Meeting approved by Mrs A Hamilton and seconded by Mrs M MacAulay 

Secretary’s Report: Miss D MacKay has been unwell and has tendered her resignation and Mrs Plunkett has accepted and thanked Miss MacKay for her contribution.  Also Mrs Young has been unwell and wish her a speedy recovery and look forward to seeing her back at the next meeting.  It’s also nice to see Mr King back after a time in hospital. Planning info now being rec’d with nothing to report at this time. It was suggested that we look at the WDC website re consultation about local plan and financial budgets. 

Treasurer’s Report Balance as at 30/11/17   - £2271.70 Expenses                                  51.00 Balance as at 31/12/17  - £2220.70 When do we need to apply for next grant? 

Councillors Report: Repairs to bridge at Saltings.-  Donald Petrie, Access Officer Greenspace says if this relates to the old boardwalk at the west end of The Saltings then they intend removing the ends of boardwalk and replacing it with a path in the adjacent woodland but have had to supply for Scheduled Monument Consent as the new path impacts on the forth and Clyde Ancient Monument and still waiting for this permission. Part of the land is also owned by Scottish Canals and they have been met on site and get their permission to go ahead. Lights coming off Erskine Bridge down the A82. Roads section have reported this fault to Transerv.  Lights now fixed.  Church Clock-inspected and repaired.
Hole in front steps @ Napierhall and rubbish also in this area.  Facility assistant has been asked to clear up rubbish. Awaiting response re hole. Erskine Bridge Pipeline Replacement Project -  work will begin early in February 2018 to build a new pipeline under the river Clyde near Glasgow which will replace two 1.5km 300mm diameter pipelines suspended within the deck structure of the Erskine Bridge.  Construction of the replacement pipeline is planned to take place throughout 2018. The pipeline removal from the bridge shall coincide with Scotland Transerve’s four year maintenance programme commencing in 2019. this programme includes the refurbishment of the existing footway panels on the bridge which will be removed from site presenting a unique opportunity for the existing gas pipes to be removed. this is only possible if the new pipeline is commissioned prior to 2019.  Work will be carried out in phases to minimise inconvenience and keep traffic flowing. It has also been planned to ensure any local events taking place in the Erskine and Old Kilpatrick areas will be unaffected by our work.  there may be some diversions and road closures and advance notice and signage will be put in place.  Working hours will be 7am to 7pm, Monday to Friday and at the weekend until no later than 4pm.  All businesses will remain open as usual and they have a compensation scheme in place for small businesses which suffer genuine loss of trade because of work, packs available on website sgn.co.uk 
Potential change re Parades and control of traffic-  need to give a least 6 weeks warning and there may be significant costs.  any planned parades should give as much notice as possible to council and they will arrange with road traffic. 

Police Report: from start of December 13 crime reports with 6 detected the other 7 ongoing.  There was a taxi radio theft still undetected, the Ettrick had some vandalism on 3/12 and   attempted house break on the 4th dec. The Police have introduced West Dunbartonshire Community Watch leaflet and have introduced a Doorstop crime leaflet.  This form can be filled in and you can receive text or email re bogus callers, flooding road safety and many more. 
Colin Smith (Community Development Worker) This is all about engaging communities and working together with community services and identifying things that aren’t working in our community.  How do we engage with community?  What do we want achieve?  Mrs Plunkett met with Colin and Megan just before Xmas as we want to do something in our community to let them know we are here.  We want to liaise with as many of our partners as we can involve the police, trading standards, council workers and obtain info from villagers, give out leaflets to let people know what’s happening.  We want to target specific groups, like parent council, youth organisations and also leaflet every household.  We would work towards a
day in May maybe using the ‘red sofa idea’.  Look to form a sub group from community council to work on the details.  We would meet during the day involving as many people getting the young people involved and different council departments.  Introducing our Web page and Facebook.  Re- organisation of Colin’s department but our community council support will be Suzanne Greer and working with the community plan would be Colin’s dept.   Colin handed out Place Standard Sheet which could be used as a starting tool to obtain people’s views, looking for issues to work on.  We at least want to achieve this by end of year and identify a few issues to work on producing a report about our village. Sub committee formed-  Mrs Plunkett, Mrs McNally, Mrs Hamilton and J Moracova who will look at who to involve. Colin to find out when the Community leaflets will be available? 

AOB On the  17th December 2017  the Rev Scott McCrum preached as sole nominee for the vacancy at the Parish church and was accepted.  It is hoped he will take up his part time position in March 2018. 

NEXT MEETING 13/2/18  

OLD KILPATRICK COMMUNITY COUNCIL
MINUTES OF MEETING 13 FEBRUARY 2018 

PRESENT:  Mrs I Plunkett, Mr G King, Mrs M MacAulay, J Moracova, Mrs L Stormonth, Mrs R Young. Mrs A Hamilton, D Keenan, Cllr Casey & Hendrie.   Florence Boyle (resident)
APOLOGIES: Mrs E McNally, Mrs D Robertson, Cllr Lennie & McNair

Minutes of previous meeting approved by Mrs M MacAulay and seconded by Mrs A Hamilton.

Matter arising from previous minutes:
Has the church clock been adopted by the council.  The church clock was repaired by council but no letter has been received to confirm adoption.

Secretary’s Report:
Continue to receive planning applications and only item of interest is outline planning for Esso site.

Treasurer’s Report:
Balance as at 31/12/17 -  £2220.70
Expenses  -                            58.76
Balance as at 31/1/18  -  £2161.94
Liz to liaise with Elaine re application for this years grant.

Police Report:  no police in attendance

Councillors Report:  nothing to report

Report from sub group:
Invitations were given to school, BB, GB, and various other groups within the village.  There was a good attendance and some great ideas and suggestions about how we personalise ‘Place Standard’ Questionnaire.  Mrs Plunkett to meet again with Colin Smith to get further info and make plans and will bring this forward to the community council.  The groups that attended are away to think about what kind involvement they wish to have.

Amendment to conservation area:
Extending Lusset Road, Mount Pleasant Drive and Thistleneuk. It may have a knock on effect to what people can do with their houses going forward.
100 Years since end of first world War- A discussion took place about what or whether we should hold an event to mark 100 years.  Suggestions about applying for funds to the Alexander Cross Cameron Fund to perhaps hold a wartime tea?  Plant a tree?  Application would be submitted to the provost via the secretary.
Women’s Suffrage Anniversary:
Florence Boyle provided information about a Mass Participation event in Edinburgh on 10/6/18.  This is where people will come together from various locations and March and it would be nice to have some representation from the village.  Florence explained that it would be good to involve some local craft groups to design and make a banner and some suggestions of different groups were brought forward and also maybe involving the school. Mrs Young wished it to be noted that the community council should not be involved in any political group.  A short discussion took place on the views of the community council.  There is a website which explains all about the event and it’s all about woman making the banner, how could it be publicised? And could this event be highlighted on our community council website.  Many groups to contact including the school.  In general the community council will support this event.

AOB:
Work is apparently beginning on Football pavilion in Dalmuir is there anything being done re changing facilities at football pitches in village.  It was reported that there was plans and councillors to find out more info.  Possibly SGN would provide some funding.
Another meeting took place with Gill Paterson on the 21/1/18 where Mrs Young represented OK and not many turned up and again it was one community council took up most of the meeting so at the next meeting it was agreed that each community council would have 10 mins.  Date and time of next meeting TBA.  Our thanks to Rhona for attending and Mrs Young to advise Mrs Plunkett when next meeting is.
It was reported that Jana and Rhona attended the community budget on 3/2/18.
A report from some residents about boy racers in roman crescent with noisy exhausts and a car was hit on 12/2/18 and it was hoped that the police would look into this, unsure whether any resident phoned in the incident.  
Mrs Young attended the community Budget meeting where there were very little representatives. Paper forms were to be sent out as not everyone can put their thoughts via internet, however no forms were sent out.  
Community budgeting- lots of votes online and on the day people could vote with 5 stickers.  Discussion took place on the rules and regulations and as only 425k was distributed what has happened to other 575k.  28 groups got money, but it was felt we should write a letter expressing our dissatisfaction on  the guidelines and criteria for the community awards. 
A proposal was put forward to send a card to congratulate Mairi Wilson head teacher at school as they have won a Gold sports award.  
Also to send a card to the Mothers and Toddlers groups on their successful Burns afternoon tea with the Tuesday Club.
Also to congratulate Ross Anderson, a youngster from OK who has got through the first stage of ‘The Voice’.  
All of the above was agreed to send our congratulations.      
Jana reported that she has registered a Domain for our Website ‘oldkilpatrickcc.org.uk’         4 email addresses have been set up with Isobel and Elaine to get passwords. 

Next meeting 13th March 2018.

OLD KILPATRICK COMMUNITY COUNCIL
MINUTES OF MEETING 13TH MARCH 2018 

PRESENT: Mrs I Plunkett, Mrs D Robertson. Mrs R Young, Mr G King, Mrs L Stormonth, Mrs E McNally, D Keenan, Cllrs Hendrie, Casey, Lennie and McNair 
APOLOGIES:  J Moracova, Mrs A Hamilton, Mrs M MacAulay
Minutes of previous meeting approved by Mrs R Young and seconded by D Keenan.

MATTERS ARISING:
Church clock has stopped again!  Have we had confirmation that the council have adopted the clock and will continue to maintain.
Mrs I Plunkett has another meeting with Colin Smith and Megan to discuss the ‘Place Standard Questionnaire’.
It was reported that SGN have taken over the ground at the High Park (football pitches) and have erected their compound and will be there until end of 2018.  It is a possibility that they will arrange to install new changing facilities.  It was also reported that WDC still responsible for the upkeep and councillors advised that there are plans to provide updated changing facilities but no details of when this will take place.  Can councillors find out more details?
Mrs Plunkett advised that she wrote a letter re Community budget and had a meeting with Suzanne Greer to discuss the points raised.  All funds have been used now and she has taken on board our points and will look to advertise the outcome of who got what. Mrs Plunkett has invited Suzanne Greer to our April meeting to talk about her role and what training and development was available to us community councillors.
Card was sent to Mrs Wilson Head Teacher of Gavinburn School and this was acknowledged by Mrs Wilson.  A card was also sent to Ross Anderson and D Keenan expressed his thanks for our kind thoughts and is delighted by the response/support of the village.
Our Website is up and running, please bring forward any ideas of what we would like to be put on to promote the community council.

SECRETARY’S REPORT:
Florence Boyle is still keen to get together some women of the village to put together a banner.  The march is 10/6/18.   
Commemorative 100 years - end of First World War- Mrs Plunkett spoke to Craig Stewart re Alexander Cross Cameron Fund and he didn’t think we would merit an application as we didn’t meet the criteria.  Mrs I Plunkett has had further discussion with him about this and it was decided we would put in an application with our plans and costings.  A short discussion took place about how this could be marked and it was agreed to discuss at end of meeting.     
It was also reported that the council were going to re-assess the use of community council bank account funds.

TREASURER’S REPORT: Balance as at 31st January 2018 - £2161.94 ( no expenses) Balance as at 28th February 2018 -    £2161.94    
Mrs McNally has submitted our application for our annual grant, and she will keep close tabs on this.

POLICE REPORT:  No attendance by the police.  Community Watch leaflets have now been put out through doors and we should encourage people to register.

COUNCILLORS REPORT:
World War One exhibitions – 2 things planned by WDC, details to follow.
Scottish Fire and Rescue Service Asset Register -  we have been asked to find volunteers to register who have a particular skill or asset which they feel could be used to support emergency services and responders at an incident.  Examples include someone with a boat in event of flooding, people with 4 x 4’s to be used in severe weather incidents.  A poster to be put together and put up on notice board.  Volunteers have to register their interest by email to SFRS.CommunityAssetRegister@firescotland.gov.uk and then they will be forwarded a registration form with guidelines on how to complete the registration process.  

 
AOB:
Induction for the new Minister will be held on Tuesday 20/3 at 7pm with light refreshments afterwards in Napierhall.
Clydebank Male Voice Choir will perform on 6/4/18 at 7.30pm in the Parish church. Tea and Coffee to follow.
Issue raised about the boardwalk from the Saltings to the canal about this being shut and a pathway being made. A group of walkers have issues and a short discussion took place and councillors to ask D Petrie what is the updated plan. Councillor Hendrie has already been asked by this group and has raised this issue.  An invitation should be extended to D Petrie to attend the May community council meeting. 
It has been reported that one of the Cherry Trees in Gavinburn Park has been cut down on a Sunday morning and all logs were then removed into a truck. This has already been raised with Ian Bain and it was confirmed that it was not the councils work. 
There was a recent incident at Church Place where a small fire broke out and two carers were able to evacuate the residents and call the fire brigade.  It was suggested a letter be sent to the council to thank them.  (May and Katy were the carers)
Airport route consultation –details on WDC Website
Social Care Budget consultation is on the WDC Website. 

Next meeting 10th April 2018   
 

OLD KILPATRICK COMMUNITY COUNCIL MINUTES OF MEETING 10TH APRIL 2018 

PRESENT: Mrs I Plunkett, Mrs R Young, Mrs D Robertson, Mr G King, Mrs M MacAulay, Mrs L Stormonth, J Moracova, D Keenan, Mrs A Hamilton, Mrs E McNally,  Cllrs Casey & Lennie, Pc Andy Henderson,  Suzanne Greer
APOLOGIES:  Cllr Hendrie and McNair
Minutes of previous meeting approved by Mrs R Young and seconded by Mrs E McNally.

MATTERS ARISING:
A discussion took place about the removal of the Cherry Tree in Gavinburn Park, PC Henderson was interested about this issue and will take it forward and may involve the press.

SECRETARY’S REPORT:

• Discussion took place about arrangements to celebrate end of world war one and it was agreed to discuss this at end of meeting.
• Approach was made about a dog being injured by another dog and what was the legal position.  A short discussion took place.
• Planning submitted about a new Health Centre at Queens Quay.  Also planning submitted for a new dwelling adjacent to Freeland’s Cottage in Old Dalnottar Road. SGN have also submitted application re the Dunglass Depot in Bowling.
• Community Council Forum - Mrs I Plunkett requested information about the next meeting as she hasn’t been provided with the next date. She expressed her disappointment about lack of information and Suzanne Greer agreed to find out what was happening.
• Vote 100 campaign led by UK Government - Groups are encouraged to have an Equality Tea to have a debate about what democracy and equality means.  It has been suggested that we may host this at the June meeting inviting the community to attend and inviting different people to speak about their journey and perhaps involve the new minister, head teacher, councillors and asking the council equality rep.

TREASURER’S REPORT:

Balance as at 28th February 2018 -  £2161.94
Expenses          34.00 Balance as at 31st march 2018    -    £2127.94
It was reported that since then we have received our Annual Grant of £1165.26

POLICE REPORT:
No statistics available however it has been brought to our attention about break-ins to Garden Sheds in village.  Householders should be sure that they are locked as it would appear this is an opportunistic crime.  Perhaps we could link crime prevention into our leaflet which we are producing to go out to all the community. It was suggested that the Crime Prevention Panel apply for a stall at the church summer fete.  Rhona Young to email details to Davis Robertson.

COUNCILLORS REPORT:

• It was reported that once SGN are finished their work the council will arrange to upgrade the changing facilities at High Park, the funding is available.
• Saltings Platform/boardwalk - work should have now started and a new path will be installed.
• Church Clock has been fixed and the upkeep has been adopted by the council.

SUZANNE GREER- COMMUNITY EMPOWERMENT OFFICER
There has been a recent restructure in the Community Team and a chart will be forwarded to Isobel Plunkett.  Suzanne’s new manager Elaine Troup is now in place. Susanne’s role is to empower the local communities and she has two community team leaders working for her with our local leader being Colin Smith who is currently helping us with our Place Standard Tool.  Suzanne and her team will be working on the Your Community Model.  Her remit is to be 1. Community Council Liaison, 2. CCTV in West Dunbartonshire, and 3. Community Transport.  She will be looking at training and looking to deliver services that our community require.  Mrs I Plunkett reported that the next meeting of the sub group to progress the Place Standard Tool is on 26/4/18 at 7.30 in the back room at Twisted Thistle.  Perhaps the Community Police, Pc Henderson would like to attend.  Mrs Plunkett thanked Suzanne for coming to our meeting and look forward to working with her in the future.

   
AOB:

• Enquiry about the future of the recycling unit - councillors reported that at present this will remain open.
  Rhona Young received information about WDC renewing their Fairtrade Zone Status. The chairperson of the Fairtrade steering group have invited volunteers attend a meeting on 23/4 10 till 11.30 Room 1 2nd Floor Bridge St, Dumbarton.
• Still no litter bins have arrived following Alison’s meeting with Bobby McLeish and councillors to get an update.
• Maintenance for benches at War Memorial - is there a plan in place to maintain these on a regular basis.  There is no budget for this at present however the councillors will raise this issue and also ask for the gardens to be weeded.
• Liz to email William Hendrie to find out if he has invited Donald Petrie to our May meeting. 

Next Meeting 8/5/18 

OLD KILPATRICK COMMUNITY COUNCIL MINUTES OF MEETING 8TH MAY 2018 

PRESENT:  Mrs I Plunkett, Mrs R Young, Mrs M MacAulay, Mrs E McNally, Mrs E Stormonth, J Moracova, Mr G
King , D Keenan, Mrs D Robertson,  Cllrs Casey, Lennie, McNair, & Hendrie, PC Andy Henderson
APOLOGIES:  Mrs A Hamilton
Minutes of Meeting Approved by D Keenan and seconded by Mrs M MacAulay

MATTERS ARISING FROM PREVIOUS MINUTES:
The Church has asked for confirmation from the council that they have taken responsibility for the maintenance of
the church clock. Mrs Young confirmed this had been agreed in December 1988 under Ronnie Dinnie’s department. 
The councillors have been asked to provide an update to confirm that the council will continue with the maintenance.

SECRETARY’S REPORT:
Vote 100 Campaign is being led by the Government and an Equality Tea will be held at the next meeting 12th June
2018. Various speakers will be invited and we have registered this debate.  This is to encourage community
involvement re Equality Issues.  Mrs Plunkett will receive questions from the vote 100 Committee. 
Email received and forwarded to all members encouraging community councillors to take part in a Community
Council Research-Survey 2018.     
Clydebank Can is a new project – Town Centre and Canal. Design workshop will take place on 23/5/18 in the
Clydebank Town Hall.  This is to develop the future of the Town centre and the canal area between WDC and
Scottish Canals and is funded by the Scottish Government.
Nations Tribute to commemorate 100 years of the end of First World War, there is a guide to taking part on the
website.  We will register our interest and continue with our plans to do this on November the 11th.
Mrs Plunkett met with the sub group looking at the Your community survey where Colin did a presentation, and it
was a good debate.  Each person within the sub group will complete the surveys within their own groups and we hope
to do our survey in September. Provisional booked 8/9/18 sitting outside the shops for our red couch day.
Heritage Lottery Fund – focusing on Young People and Isabel has met with Y Sort It where some suggestions were
made to paint the tunnels in the Glen in keeping with the heritage of the village, we would go into partnership with
other groups (Workshop 24/5).  Mrs I Plunkett will pursue with Gillian from Y Sort It.

 
TREASURER’S REPORT:
Balance as at 31/3/18    -   £2127.94
Grant received  -  £1165.26
Balance as at 30/4/18 - £3293.20

POLICE REPORT:
6 Crimes Reported- 1 fraud, 2 breach of peace, damage to property, 1 road traffic, 1 theft.  At end of April when 6th
years finished school there was a large gathering in the saltings and a short discussion took place.  Complaints of
speeding in a 40 Zone in Western Isles Road.  There were 2 incidents reported from Roman Crescent with intruders
in back gardens.   Incident raised in Gavinburn Place re a man wearing High Vis Vest- bogus caller.  PC Henderson
encouraged us to dial 101 if we need to report non urgent issues.
Question was raised if SGN have a traffic Plan and some large vehicles coming through the Village blocking roads
trying to turn into the Chapel Grounds? 
Clydebank Post contacted Mrs Plunkett regarding fox killing.  Police advise there is a Licence to control foxes and
they are aware of this and all is ok.
PC Henderson instigated an investigation re Cherry Trees and has spoken to Clydebank Post.

COUNCILLORS REPORT:
Donald Petrie couldn’t manage to the meeting.
 It was reported that Greenspace are carrying out various repairs on boardwalk and as the bridge is beyond repair
they will construct a path. Lengthy discussion to place about the bridge not being able to be repaired and the
Councillors were asked to see if a report has been produced and if so can we have a copy and what is the process for
making this decision and who made it.  It is felt that the bridge should be repaired and we would wish to oppose the
construction of the pathway.  
Apologies were made for not asking Ronnie Dinnie to a community council meeting. Benches at the War Memorial-
Mrs Plunkett met with Ian Bain and Action OK will get involved in this project in helping with the maintenance of
both the benches and the upgrading of the flower beds.   I Bain will also provide a Tree for the November Memorial.
4 New bins have been added to the village and we should contact Steven Nicholson Team Leader of Greenspace if we
require more. 
We have been encouraged to apply to the Alexander Cross fund for our Memorial Service in November. 
 Dumbarton Library Heritage Centre will have WW1 exhibits.  Also Clydebank Gallery museum will have portraits
displayed from 3/11/18 to Jan 2019.   

 
AOB:
Mrs MacAulay asked that since there are two lamp posts down at the boulevard entrance to OK could they be
erected or removed.  
Church Summer Fete to be held on 9th June 2018

 
Next Meeting- 12th June 2018    Apologies given by Mrs E Stormonth,  D Keenan and Mrs M MacAulay.  

OLD KILPATRICK COMMUNITY COUNCIL
MINUTES OF MEETING 12TH JUNE2018 

PRESENT:  Mrs I Plunkett, Mrs R Young, Mrs E McNally, J Moracova, Mrs D Robertson,
F Boyle Cllr Lennie, PC John Hannah
APOLOGIES: Mrs E Stormonth, Mrs M MacAulay, D Keenan, Mrs A Hamilton, Mr G King,
 Cllrs Casey, McNair and Hendrie.
Meeting was started with condolences to Gordon King
Minutes of Meeting approved by Mrs E McNally and seconded by Mrs I Plunkett

MATTERS ARISING FROM PREVIOUS MINTUES
Survey of bridge at Saltings has been done and we are awaiting the report.
Church still waiting for written confirmation re council maintaining the Church Clock.

SECRETARY’S REPORT:
Mrs I Plunkett attended Clydebank Town Centre and Canal (CAN) workshop on 25/5/18, which was very well attended and informative.
It is understood that the Golden Fellowship have lodged a Note of Interest for the Napier Hall.  According to past contact with Amanda Coulthard it should only be underutilized buildings which would be considered for Asset Transfer.  Amanda has to be emailed concerning the Napier Hall and be asked to keep the CC informed of any developments.  Local Councillors to copied into to all correspondence.

TREASURERS REPORT:
Balance as at 30/4/18          -    £3293.20
Expenses                                -    £    13.80
Balance as at 31/05/18       -    £3279.40     

COUNCILLORS REPORT:
Tree root at the bridge at the station to be monitored.

POLICE REPORT: 
 PC Hannah reported there had been 16 crimes, 5 of which have been detected. Mrs Young inquired about gunfire in the Saltings at 4.50am which she reported calling 101.

AOB 
Florence Boyle has been co-opted onto the community council.
It was agreed that an extra meeting would be held on 14th August 2018 to discuss future developments re WW1 Memorial afternoon tea and any other competent business.

OLD KILPATRICK COMMUNITY COUNCIL
MINUTES OF MEETING 14TH AUGUST 2018 

PRESENT:  Mrs I Plunkett, Mrs R Young, Mrs E Stormonth, Mrs E McNally, Mrs D Robertson, Mrs Alison Hamilton, J Moracova, Mrs M MacAulay, F Boyle, Cllr Hendrie.
APOLOGIES: D Keenan and Mrs G King
As agreed at the June meeting it was felt that an additional meeting was required in August to discuss the WW1 Memorial afternoon tea and any other competent business that had arisen in the summer.

Minutes of the June meeting will be discuss and approved at the September meeting.
The afternoon tea on Sunday 11th November will be held in the Napier Hall following the usual service at the Cenotaph.  F Boyle advised that there are 49 names on the memorial and she has been do investigations into as many of them as possible to write a short profile and it is hoped that the young people will read these out.  Art work will be displayed by Gavinburn Primary school, and readings will be done by Mrs M MacAulay and Mrs E Stormonth.  The scouts are going to be doing a Karaoke of WW1 songs and it is hoped that Emma McNally will do the Last post on her trumpet.   As a suggestion perhaps wreaths could be laid near some of the last known addresses of as many who are named on the memorial.
Florence has submitted a Grant application and she is still awaiting a response.  She has prepared a budget within this application so we can provide tea and sandwiches and cakes. As many of the community councillors will be required to serve the tea etc.

AOB

A short discussion took place about the consultation (The red couch day) and it was agreed this would be postponed until next spring.
Mrs Plunkett has raised the issue of the Community Based Asset transfer due to the Golden Fellowship Group submitting an interest in the Napier Hall.  A discussion took place about the legality of the hall and Jana and Florence are going to look at this as this can be applied for online.  It was felt that we required more information and Mrs I Plunkett will write to the council to find out the time lines of this note of interest.  It was felt that we should gather as much information as quickly as possible before we call a  meeting to advise the residents what stage the WDC are with this note of interest and what the /community based Asset transfer is all about.  Community Councillors should be advised before next meeting if any facts are gathered and require attention.
Mrs D Robertson raised the issue of the Church clock again as WDC are only prepared to do emergency repairs and changing of the times twice a year.  Can the councillors look into this as  WDC had agreed to the adoption of the clock in December 1988.  The Church as still looking for written confirmation from WDC that they will maintain the clock.  Can the councillors get the correct contact to report repairs. 

Next Meeting 11th September 2018              

OLD KILPATRICK COMMUNITY COUNCIL
MINUTES OF MEETING 11TH SEPTEMBER 2018 

PRESENT:  Mrs I Plunkett, Mr G King, Mrs R Young, Mrs L Stormonth, Mrs M MacAulay, Mrs D Robertson, Mrs E McNally, J Moracova, Mrs A Hamilton, F Boyle,  S Healy, Mrs C Hutchison, Cllrs Casey, Hendrie & Lennie.
APOLOGIES: D Keenan, Cllr McNair
Minutes of Previous meeting 12th June and 14th August approved by Mrs E McNally and seconded by Mrs A Hamilton.

Matters arising from previous meeting
Old Kilpatrick Church Clock- It was reported via email from Michelle Lynn that the WDC have been unable to find reference back to December 1988 within committee papers that the council had taken over the maintenance and repair of the clock, however historically they have carried out repairs and maintenance of the clock and they are continuing to do so.  The council are in regular contact with Jim Morris over the past few weeks in relation to an emergency repair and some ongoing maintenance.  The works to replace the micro switch within the control box, to prevent the constant chiming, and repair the north face of the clock which is hoped to be carried out on 30th August.
Rhona Young presented a copy of Kirk Session meeting which indicated that WDC had agreed to undertake maintenance of the clock.

Secretary’s Report
Just the usual planning applications of house extensions with nothing else to report.
Treasurers Report
Balance as at 31/5 -    £3279.40
Expenses -                            48.61
Balance as at 31/8 -     £3230.79

Police Report:   No Police attended

Councillors Report:
Discussion took place around the recycling plant in Old Kilpatrick following Greenlight going into administration.  Cllr Casey reported that it has re-opened and that the council
have employed some of the employees on a 12 week contract and also some gardening workers.  This will allow the council time to review how they should proceed in the future.
Cllr Casey received and email confirming that the Asset Co-Ordinator has received an expression of interest regarding the Napier Hall however a full application has not yet been received or validated.

UPDATE RE COMMUNITY CENTRE REVIEW
Jana and Florence have done some research re Title Deeds for Napier Hall and it shows Parish Council adopted the Hall in 1958.
There has been a meeting at the Dalmuir CE Centre organised by the Local Union trades council re Community Centre review including asset transfer,  they are going to organise public meeting.
The community centre review held in June is to be presented to the councillors shortly. A discussion took place around this meeting and how there was a lack of information and some was quite conflicting re asset based transfer.  There was a lack of notice about the meeting and not all local groups were informed.  There doesn’t appear to be a process for asset based transfer.  It would appear that IRED will be the forum for asset based transfer. It was reported by the councillors that from the admin budget at beginning of the year there would be a review of all community assets.  The Community Council have agreed that they wish the Napier Hall to remain as a community asset run by the council.  Following a full discussion the community council agreed the following actions.    
AP: Letter of complaint to be lodged about how the review meeting was conducted in June.
AP: Florence has submitted a request for the usage of the Napier Hall and a balance sheet. 
AP: Isobel, Florence and Rhona to meet with Peter Hessett the council Lawyer.
AP: Letter to all groups who use the hall to advise them about Community Based Asset transfer and advertise the Local Union trades public meeting. 

           
PREPARATION FOR AGM NEXT MONTH
As Mrs I Plunkett is going to be on holiday in October a short discussion took place about filling the roles again for next year and possible additional reps.
Elaine agreed to continue to be treasurer and Florence agreed to accept the post as secretary.  

FUTURE DEVELOPMENTS 
Email has been sent to all Community councillors and all are encouraged to complete the survey. 
Jana has agreed to design a banner for the Community Council and order some promotional items.

PROPOSED GUEST SPEAKERS FOR THE COMING YEAR:
Could we all think about what speakers we would like to attend the meetings over the next few months so we can give them plenty of notice?  A programme of speakers/events should be on next months agenda. 

REMEMBRANCE DAY ARRANGEMENTS:
An application has been submitted for funding to the Alexander Cross Fund and we hope that we will hear shortly whether this has been approved. (Approx. £900)
We have also put in an application to Awards for all as a backup.
Florence has arranged that 6 wreaths will be coming from 6 countries (South Africa, Canada, Australia, New Zealand, Italy and UK) all connected to the names of soldiers on the war memorial from WW1. It was agreed that these would be laid at the service at the memorial.
Programme for the day has still to be finalised but will include a piper to be at the hall, we will have Tea, sandwiches and cakes.  Biographies will be read out and  Community councillors, Mrs M MacAulay & Mrs L Stormonth will do readings and also Mrs I Plunkett will say a few words.    Finally Emma McNally will play the Last Post.

AOB
When the next phase of the Community Council Budget is launched  Rhona Young put forward a proposal that we consider an application to get the signs at the start of the village painted.
An application is being considered for a new bridge from Yoker to Renfrew.
Can road signs be looked at as Mansefield Crescent is now showing as Manse Field (two words) and old signs have not been taken down.
At Gavinburn switch can we get old lamp post stumps be removed.
Can the lamppost lights be sorted at the Gavinburn School.
Could the old Lunch Box van be removed from the sight opposite the Lusset pub. It has no wheels or registration plates and has just been dumped. Can the council arrange to remove this as soon as possible. Mr King wrote to WDC but nothing has happened so far. 

Next meeting is 9th October 2018 which will be our AGM

OLD KILPATRICK COMMUNITY COUNCIL Minutes of Meeting 9th October 2018 

PRESENT: Mrs R Young, Mrs A Hamilton, Mr G King, J Moracova, Mrs  E McNally, Mrs M MacAulay, Mrs L Stormonth, Mrs d Robertson, F Boyle, Julie Hunter(Mothers and Toddlers), PC John Pryde, Councillor Lennie.
APOLOGIES:  D Keenan, Mrs I Plunkett, Cllr Casey

AGM:  In the absence of our Chairperson Mrs R Young welcomed everyone to the AGM and thanked all the councillors for their hard work over the last year.  Mrs Young asked that our new members (Florence, Caroline and Sue be provided with a copy of the constitution and the scheme of establishment. 

The minutes of October 2017 were duly adopted.
Elaine provided all who attended a copy of the Annual Finance Report to 31st march 2018 and the report has been audited and signed on 4/7/18.  These were approved by Florence Boyle and seconded by Moira MacAulay.  

Election of Office Bearers:  Cllr Lennie took the chair to conduct the elections.
Nomination of Chairperson: Moira MacAulay nominated Isobel Plunkett and was seconded by Florence Boyle and Mrs Plunkett had previously agreed to continue in this role.  

 
Nomination of Secretary:  Mrs R Young proposed Florence Boyle and Elaine seconded this proposal, Florence agreed to take this position.

Nomination of Treasurer:  Mrs R Young nominated Elaine McNally and was seconded by Mrs M MacAulay and Elaine agreed to continue in this role.

Nomination for Minute Secretary:  Elaine nominated Lis Stormonth and was seconded by Mrs A Hamilton and Liz agreed to continue in this role.

Nomination for Vice Chairperson : Mrs R Young nominated Moira MacAulay and  was seconded by Florence Boyle.   

POLICE REPORT:
PC John Pryde advised that both himself and PC Chris Coyne are now covering Old Kilpatrick and will try to attend every monthly meeting.
In the last month there have been 72 calls with 5 crimes reported and 3 detections.  These were made up of 2 drug crimes, 1 disturbance, 1 road traffic offence and 1 shop lifting.
Issue was raised by Julie Hunter about the parking situation at Gavinburn School and in particular the drop off area. Parking on corners and has asked for a 3pm presence for a few weeks. PC Pryde agreed to look into this. 

Minutes of Previous Meeting approved by Elaine McNally and seconded by Mrs M MacAulay.

MATTERS ARISING FROM PREVIOUS MEETING: 
Jana is dealing with the banner and should be ready for November.

SECRETARY’S  REPORT:
A Leaflet was provided to all who attended about the Community Facilities Review Autumn 2018 engagement Sessions planned for several dates in October in November.  Mrs R Young has asked that a letter of objection be put to the council about the unsuitable times of the meetings.  Florence has written a letter to Suzanne Greer about how the review meeting was conducted in June and also about the usage of the Napier Hall and to date she still hasn’t had any response and has chased this twice.  A freedom of information request has also been submitted at least 30days ago and still no response.
Mrs Young has received a letter from provost Hendrie with an invitation for 2 people to attend the town hall on 27/10 for an Elvis production.  Mrs MacAulay will attend. 
It was also reported that there will only now be one Polling station in the village combining Gavinburn School and Napier Hall.  The Napier Hall will be the only Polling Station.

TREASURERS REPORT:  
Balance as at 31/8/18    -      £3230.79   ( No expenses)
Balance as at 30/9/18  -      £3230.79

COUNCILLORS REPORT:
The abandoned lunch Box van is on private land and the council are contacting the owner advising that this needs to be removed and obtain his permission to remove it.  
The issue of the road sign Manse Field and the council advise that it should be two words however they will arrange to change the sign.  The old lamp posts at Gavinburn switch will be removed but it could be into the new year.  The lights at Gavinburn School will be looked at but are not fixed yet.  
More pipes are required to be put in by SGN near Antonine wall and will be overnight closures.    
Recycling plant in OK –delay in re-employing the greenlight staff .   Issue was also raised about people who have paid for grass cutting and hedge cutting as they had to pay in advance by 6/4/18 and not everyone has had this completed and are looking for a refund. Cllr Lennie agreed to investigate this issue.
Grant application from the alexander Cross fund on Wednesday 10th October is being considered and Cllr Lennie will advise Florence of the outcome.

COMMUNITY CENTRE REVIEW
Elaine attended a meeting in Alexandria which was conducted by Jonathon McCall – nothing very positive came from this meeting.

UPDATE ON REMEMBRANCE DAY CELEBRATIONS:  
Florence now has a story for all the people on the war memorial for WW1 and has worked out where they all lived in OK.  If the grant application is approved she will arrange to order what is required and is liaising with the Scout Master and Jana to get the day sorted. She will advise the community councillors what help is required.

YEARLY PLANNER – INVITED GUESTS:  No definite speaker suggested but it was suggested we get someone to tell us about training on offer to help to engage the community especially for the new members. 

AOB
Mr King raised the issue of the planning application for the construction of a 250KW hydro power scheme and associated infrastructure.  Cllr Lennie will try to obtain more information.
Mr King raised the issue of the large tree which fell in the Glen following the last storm.  It was a giant oak tree and there is now a very large hole which is dangerous and has asked for this to be attended to as a matter of urgency as the roots are totally out of the ground and an urgent inspection needs to be carried out.  He has also asked for the other trees to be topped to a reasonable height and to ensure the safety of the houses in Glen Road.  Also the fence for cyclist has fallen down and this also needs to be looked at.  The glen is in such a mess and needs to be attended to by the council.  
Orinsay Square residents have asked how they get the two lamp posts adopted by the council as at present they are paying for the lighting and can’t understand why all other lamp posts have been adopted.
Mrs D Robertson intimated that the church have organised a Halloween night on 26th October from 5.30 to 7.30.  A Xmas Craft Fayre will be held in the Napier Hall on 1/12/18 and is being organised by the church and invite people to apply for stalls.
Elaine McNally asked if there was any update on the bridge at the saltings, as we had asked to see a copy of the survey a few months ago.  Cllr Lennie to get an update.
Mrs R Young said she had heard that plans were afoot to develop Glebe Field and wanted to ask if anyone new about these plans.  Davis Robertson said that the Church of Scotland in Edinburgh were looking at selling the field but no more info was available. 
Elaine McNally has purchased the wreath for and Moira and Alison will lay this wreath at the cenotaph on November 11th.  

Next Meeting 13/11/18   
 

OLD KILPATRICK COMMUNITY COUNCIL
Minutes of Meeting 13 November 2018

PRESENT:  Mrs I Plunkett, F Boyle, L Stormonth, Mrs R Young, Mr G King, Mrs M MacAulay, Mrs E McNally, Mrs A Hamilton, Mrs D Robertson, C Hutchison, S Healy, J Moracova, Cllr D Lennie.
APOLOGIES:  D Keenan, Cllr Casey, Hendrie & McNair
Minutes of previous meeting approved by and seconded by Mrs M Macaulay

MATTERS ARISING:
Liz to provide to Florence, Carolyn and Sue a copy Scheme for the Establishment and the Constitution documents. 
Carolyn Hutchison (Action OK) and Sue Healy (Mothers Toddlers) have been nominated as representatives onto the Community Council and they have duly accepted.
The community council Banner has now been made up and was used on Sunday 11th November at our Remembrance Day. Thanks go to Jana for organising this.
There has been no response from the owner of the private land re the abandoned Lunch Box van.
The sign has not been fixed yet re Mansefield Crescent.
Old lamp post stubs at Gavinburn switch have still not been removed.
Recycling Plant is now up and running.
The grant from the Alexander Cross fund was received however the cheque had been posted to Isabel while she was on holiday and as a result this money was not used for Remembrance Day.  The funding was received from the Lottery so Florence will arrange to return the cheque unused.
There will be more meeting re Community council Review dates and times to be advised.
It was reported that the Planners have no issues surrounding the 250kw Hydro Power Scheme and associated infrastructure. 

NO POLICE REPORT 

TREASURERS REPORT:
Balance as at 30th September           - £3230.79
Lottery Grant received                             845.00
Expenses:        311.75
Balance as at 31st October                - £3774.04 

COUNCILLORS REPORT:
Care of Garden Scheme: issue was that residents had paid for 2 visits and only got 1. Response is all work will be completed by 7th November and if any resident hasn’t received full quota this should be reported.
Fence in Glen Lussett has been repaired and other works re the tree will be ongoing.
Bridge at the Saltings- A condition survey is being done and this will be reported back to community council by Cllr Lennie.
Orinsay Square lamp posts -  The road has not been adopted and so all maintenance needs to be done by the owners.  They should raise this issue with their factors.  Cllr Lennie to find out why the road has not been adopted. 

 
REMEMBRANCE DAY FEEDBACK
There was really positive feedback about the wreaths that were put round the village and the Tea in the hall was very appropriate and Isabel offered her thanks to all who helped.  
Storage facilities – after the cupboard was cleaned out over a year ago other groups are now using it to store items.  We need to investigate to get full use of this cupboard as we have accumulated stuff which we need to store.  A lock should be considered.
Catering equipment in the Napier Hall is very poorly stocked and maybe we could look at a partnership with and have discussion with WDC Leisure trust.  Also discuss going into partnership with them to do some painting.  We could do some fundraising with other groups who use the facility.  It was noted that it is the WDC who deal with the fabric of the Hall and Mrs Young reported that we are third in line for some sort of refurbishment but this may take a few years.  Other suggestion was we could also enter into discussion with SGN for funding.  Cllr Lennie said we should wait for a few weeks until he sees what comes out of the budget.  

SECRETARY’S REPORT

Request for the Freedom of Information (Usage of Napier Hall, Revenue from Hall) now overdue and has been submitted twice.  Asset based transfer- Florence has made many calls and emails and again still no response.
Florence has now started a spreadsheet and will be logging any outstanding issues.
Ferry Dyke Den is private land however the council will be arranging to board it up again.   
Discussion took place around the contaminated land at top of Lussett Glen and she has put him in for a freedom of information request.

ACTIONS:  Florence will write to Alexander Cross fund and return the cheque. She will arrange a meeting about Asset based transfer, and continue to pursue the freedom of Information.

AOCB
Carolyn raised the issue of the fence opposite the school however as this is privately owned and the owners have been approached previously we are unable to pursue this at the moment.
Mrs Young formally requested that the Community council invite Chief Planning Officer, Police Transport and Roads department to discuss the issue of the proposed planning for the Glebe Field. An email has also been received from Ross McLeod a resident from Mansefield Crescent asking that this meeting take place.  Mrs Young advised that objections have to be submitted by the residents by 23/11/18.  A full discussion took place and Florence has agreed to 1. Obtain an understanding as to how this space was changed from Greenspace to Brownspace.  2. What is the proposed plan for Glebe Field? 3.  Respond to Ross McLeod asking for more information. 4. Write to Church of Scotland at. 121 George St, Edinburgh as they own the field.
As time was up on tonight’s meeting Isobel, Florence and Elaine will agree on future speakers for the coming year and report back.  The Community consultation will be moved to the next monthly meeting.

Next meeting 11 December 2018 (followed by some festive cheer)
 

OLD KILPATRICK COMMUNITY COUNCIL
MINUTES OF MEETING 11TH DECEMBER 2018 

PRESENT:  Mrs I Plunkett, Mrs R Young, Mrs E Stormonth, Mrs A Hamilton, Mrs E McNally, a       a C .  a a a  a    Hendrie, McNair & Casey, PC J Pryde, Suzanne Greer.
APOLOGIES:  Cllr Lennie,  D Keenan, Mr G King  
Minutes of Meeting approved by Mrs M MacAulay and seconded by Mrs A Hamilton

Matters arising from previous meeting:

• Letter has been sent to the owner of the private land where the Lunchbox has been abandoned and no response has been received.
• Still awaiting response for FOI re the Top of Lusset Glen and also the cost of running the Napier Hall.
• Proposed planning for Glebe Field -  Florence has written to Church of Scotland 121 George Street  and although they have agreed to make land available they have been no plans and not architect has been appointed.  Florence has submitted a comment to WDC and this will give us a chance to comment in the future.
• Mansefield Crescent sign has been sorted, and the Old lamp posts have been removed at the Gavinburn Switch.

Police Report:

• 76 calls received with 27 of them in connection with A82 and Erskine Bridge.
• 8 crime reports submitted ranging from road traffic incidents, Vandalism, and thefts.
• The Police haven’t managed to get to Gavinburn School to look at parking situation and will endeavour to do this soon.

Future Events:

• Saturday the 9th March 2018  International day and so we are going to host a coffee morning as an inter-generational meeting for young and old women. There will be a woman speaker called Marie McNair who is a woman who has changed her career midlife and is now working in film making.  It was also thought we would have a bit of dance and ask someone to assist with this.  Also it would be part of our consultation where we are reaching out to different people in the community.
• 2nd event- Scottish Opera coming to the village w/beg 3/6/18 with a pop up opera in a truck.  An invitation will be extended to the children at the school and also 2 adult shows. Again we will incorporate a consultation on these 2 days.
• 3rd possible event: currently negotiating to put a panto in Napier Hall and again incorporate a consultation.
• 4th event: Community Film club using the Napier Hall. Florence has applied for a grant to host the Scottish opera.

Treasurers Report:
Balance as at 31/10/18 -         £3774.04
Expenses                         -              664.44
Balance as at 30/11/18 -         £3109.60

Future Meetings:

• In order to get through the business at our monthly meetings Florence has proposed that she will issue an agenda 1 week before the meeting and if anyone wishes to add to the agenda they email her by the Friday before the meeting with bullet points and she will amend the agenda and re issue it by email.  She is also advised that AOCB should be for information only items.  This is to ensure the meeting is kept within timescales and no surprise items are raised.  It was agreed we would do this until March and review.
• Under future meetings Isobel asked what issues we wish to discuss over the coming year, and suggested we may wish to discuss Community Boundaries which is coming up for review in 2020. Under the scheme of establishment again a review is being conducted in all areas.  Suzanne Greer gave some info about this and how they might support for future events and different sessions will be available.

AOCB

• Xmas tree in Village-  Isobel advised that if anyone in the community enquires they should be directed to the councillors.  She approached Iain Bain as she had heard we could still get access to lights but is still awaiting a response.  A discussion took place about why we weren’t given notice that no tree would be put up in OK and it was felt that the councillors should have given us warning.  AOK have put out on Facebook for a bauble appeal.
• Short discussion about Community Empowerment.
• Carolyn reported that AOK are getting another planter from Scotrail and new funding may become available in April 2019.

Next Meeting 
8th January 2019