SITEWIDE NOTICE: Example Sitewide Notice Will Appear Like This Example Link
A Homepage Notification Will Appear Like This Across One Line of Text Hyperlink Example
Disruption message can go here to provide brief details on disruption and what is effected.
The Provist of West Dunbartonshire, Provost Douglas McAllister is saddened to learn of the death of her magesty Queen Elizabeth II. All Flags will be lown at half mast and a book of condolence will be made available at Muncipal Buildings Dumbarton/ Clydebank Town Hall.
Further Information may be obtained from the Monarchy Website
This privacy notice explains the information we need in order to carry out the Returning Officer’s duties in respect of all elections, by-elections and referendums held in the local authority area of West Dunbartonshire Council, part thereof, or beyond including but not limited to UK Parliamentary, Scottish Parliamentary, Local Government, Community Councils, and local and national referenda.
The Returning Officer will act as the ‘Data Controller’ in regard to the personal data you provide to us. The ‘Data Controller’ is based at West Dunbartonshire Council, 16 Church Street, Dumbarton, G82 1QL.
As required under the Representation of the People Act 1983, all Local Authorities must by law appoint a ‘Returning Officer’. The post is a personal appointment with its own statutory functions which are separate from those of West Dunbartonshire Council.
The Returning Officer’s Data Protection Officer is Peter Hessett who can be contacted at dataprotection@west-dunbarton.gov.uk
The personal information required by the Returning Officer relates to candidates, agents, the nomination process, staff employment, polling venues and electors and will include details such as the following:
Personal information relating to enquiries to the Returning Officer of submissions to statutory consultations will also be processed.
Your personal information will be used by the Returning Officer to process personal information for the purpose of administering all elections, by-elections and referendums.
The Returning Officer requires this personal information by law to enable candidates and agents to stand at an election, staff to be employed, polling venues to be arranged and electors to be verified to enable them to cast their votes. The Returning Officer will not collect any personal data from you that is not needed to fulfil the Returning Officer’s statutory duty.
The Legal Basis for using your information
The information is required by the Returning Officer in order to carry out duties under the following legislation:
Some of the information that is collected and shared is classified as:
Your information may be shared with the recipients or categories of recipients listed below:
The Returning Officer may provide personal information to third parties but only where it is necessary, either to comply with the law or where permitted under data protection legislation.
Where information is shared with other organisations/suppliers or processed on the Returning Officer’s behalf, sufficient measures will be in place to protect your information with the necessary requirements defined in contracts or information sharing agreements.
In general the Returning Officer does not transfer personal data outside either the UK or the European Union. While it may sometimes be necessary to transfer personal information overseas, any transfers will be in full compliance with data protection legislation and the Returning Office will only transfer data outside the UK and the EU when it is satisfied that the party which will handle the data and the country it is processing it in will provide adequate safeguards for personal privacy.
The Returning Officer will only keep your personal data for as long as necessary. The information outlined in this Privacy Notice will be kept in accordance with the necessary retention period. All personal information will be retained and disposed of securely.
The processing of postal votes uses voter information to make decisions through automated means when it checks personal identifiers that you provide against those contained in your original postal vote application form. However, where the automated process reports that the personal identifiers you have provided do not match those on your original application, a human being will intervene and make a final decision.
When you provide information to the Returning Officer, you will have the following rights:
In addition, if you are unhappy with the way the Returning Officer has processed your personal data you have the right to complain to the UK Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF, Tel: 0303 123 1113, Email: casework@ico.gov.uk but you should raise the issue with the Returning Officer’s Data Protection Officer first.
